Whether you wish to summarise your life as the French word would suggest, or tell the world of the exciting course of your life as the Roman tongue would imply, there is one salient and very clear fact – not everybody knows you - and the logical corollary to that fact is that you will need to tell others about yourself from time to time.
While your CV must cover, at a minimum, four essential aspects of your life namely your identity, work history, education, and skills, a lot more can be added, and an even greater amount of items can be avoided entirely. There is only one way of writing your CV – the good way - and most definitely, there is a number of ways in which your CV should never be presented.
This article deals only with identity, and further articles will deal with work history, education, and skills.
I write these articles as one who has read and perused over ten thousand CVs in the past number of years from translators as a director of InfoMarex, my own translation agency, and as a part of InfoMarex’s requirement to provide a CV on registering with my firm. I would like to share a number of the findings of my experience.
You will find that these articles do not attempt to cover all the theoretical aspects of what a CV could include – eight million links suggested by Google will do that, but rather the manner and inclusion of the things the CV must have and the many things a good CV must not.
Your CV should start with your name. This may sound obvious, but a considerable number of CVs do not, and some do not even show the translator’s name at all, neither at beginning nor end, expecting the reader to pick it up from other accompanying correspondence.
There a modern helpful usage of putting the surname or family name in capital letters: Michael John SMITH. This eliminates possibilities of confusion where, in cases like Thomas Jordan, the name could be read either way. It is most helpful in the case of foreign names, where Bin Li reveals neither first nor family names or worse still conceals the sex of the individual.
On a humorous note, I dealt for years with a translator whom I thought was male, only to discover after five years that “he” was a “she”. While I was embarrassed, she was only amused.
The “official” InfoMarex mode of address is now a direct and simple “John, Jack, Mary, Liz” with no previous adjective which might, in some languages, require declining or genderisation.
If your official name is different to what you are known by, do use the modern convention of brackets John (Jack) SMITH. It helps recognition when personal contact is being made that parents and siblings quickly recognise their own Jack the lad, and one is not told that “no John Smith lives here. Oh, hold on. You mean Jack”.
Your name should be in its short version. This particularly applies to non-English names where nicknames are commonly used. Take for example the beautiful José de Jesús Martínez Gómez de Uribe Blanco, where one finds the individual is known to all and sundry as “Pepe URIBE”. Similarly with a delightful Maria Susana Rocha da Costa Figuereido da Oliveira, but known as “Suzi OLIVEIRA”.
Two or even three initials in names should not be used unless one is an academic. The name John M.T.J. SMITH implies a solid posting at a university and outside that context, it looks pretentious. Avail yourself of Occham’s Razor. Don’t multiply the unnecessary and use but one initial, if at all.
It is astonishing that many CV writers do not include their address in their résumé.
A full postal address - at a minimum, a Post Office box - is needed in a CV, e.g.
|Mr. John SMITH,|
14 Main Street,
|Mr. John SMITH,|
P.O. Box 21,
If the writer does not wish to give a residential address, or if the country, as with certain Middle Eastern nations, does not use street addresses, that is fine.
A PO Box – sometimes called general delivery in North America or poste restante elsewhere - will suffice.
Quite apart from the client using international bank to bank facilities, it must be presumed that the translator would like to get a cheque in the post some day. Having to ask for an address, proves the point of its need.
The translator’s postal address should not be embedded in the documents headers, footers, footnotes, endnotes, boxes or comments, but rather as a part of the regular CV, for the simply reason that frequently most documents are now Internet transmitted ones where a “copy and paste” function is frequently used which an embedded feature denies at a first attempt.
Why make it difficult for a client to either send you either business or a cheque is, at times, a thought which does not seem to cross some translators minds?
Your address should be as it would appear on an envelope in the normal format of your country.
|Mr. Guido d’Arezzo,|
Pasha Bey Cad. 1/4
Istanbul – TURKEY
|Sig. Guido d’Arezzo,|
via Garibaldi 32
25030 Castel Mella
Some nations follow the person’s name with the city where they live and work backwards with the address.
Others put the city in CAPITALS preceded or followed by a postal or zip code with the county in small letters with only a title case. Sometimes, where they exist, the postal code comes to the side of the address, before the address or after a state address in federal systems.
The translator’s address must be according to local postal convention, and never on one single line in a CV. Such make no sense at all to either reader or postman.
Some conventions do not put commas at the end of address lines, others do. Some put commas after house numbers, others do not. Follow the local convention and do not confuse the local postman.
Translators more than any other profession will realise that what is patently clear at home is hopelessly unintelligible at the other side of the planet. Our profession has the underlying and basic purpose of bringing intelligence, i.e. understanding, into the minds of others, not confusion.
The translator should always write a CV address as if correspondence [or the proverbial cheque in the post] is to be received from abroad. The translator’s CV is a tool which will circle the world and while “Montrose CO” is understandable to all in Colorado, it is essential to follow it on a CV with the zip code and the words “United States”.
In summary, make it easy for the client or agency to contact you as a translator. A first failure to understand an address in a busy client work environment trying to allocate a job may simply lead to your CV being disregarded and the following one chosen.
Your phone number(s)
By this is meant telephone, fax, mobile, cell, and pager numbers, to say nothing of the new system which may have been invented yesterday of which this writer does not yet know.
Electronic communication is one of the fastest changing fields in modern technology. Use it to your advantage as a translator and do not let it put you at a disadvantage.
Your telephone number should be of an internationally recognised format and written on the lines of “Tel. +353 (0)1 627 1249 Ø”. In this telephone number, seven things have been indicated:
- first and foremost that the number is in fact a telephone number having the abbreviation “Tel.” before it. It is therefore not a “Fax” or a joint “Tel/Fax” number;
- secondly, it indicates that in an international dialling situation, the now universally recognised convention or sign “+” will be replaced by the local code to get an international line, e.g. 00, 1, 91, or 9, etc.;
- thirdly, it indicates that what comes after the “+” sign is the international code of the country being dialled;
- fourthly, it shows that for a dialling situation within the country itself, the caller will dial “01” and then the local number, but not in the local exchange area;
- fifthly, it indicates that if the call is from outside the country, the national code is reduced to from “(0)1” to a simple “1”;
- sixthly, it indicates the actual telephone number as being the last set or sets of numbers;
- seventhly, the symbol Ø indicates that there is an automatic answering machine attached to the number.
If local convention uses hyphens between numbers or full stops e.g. 202-456-1414 or 202.456.1414, then use them as an extra assistance to those who are not familiar with your country’s numbering system.
A telephone number given simply as 2024561414 makes no sense at all. It is without set or sequence. It is also very difficult to read for dialling purposes without making a mistake.
Our American and Canadian cousins – as indeed a number of other nations – have long standardised their phone systems very sensibly at an international eleven (11) digit format, e.g. +1 202 456 1414 where, after the international code, the first set of three numbers is the local area code, and the last seven always in a sequence of three and four [not four and three, nor in three twos and a one] is the local number itself.
The points raised above apply equally to fax, mobile/cell and pager numbers. Our German cousins now refer to their mobile as “ein Handy” which tells you precisely what communication should be all about!
The purpose of your communication device is for you as a translator to be easily contacted or contactable. Make it easy for yourself by making it easy for others.
Your CV should contain a passport sized recent photo in which you are looking straight at the camera. Avoid cap and gown photos or one containing pets. A poor translation raises the suspicion that it was done without the assistance of a dictionary but with the assistance of the cat!
As an improperly sized photo can increase the recommended size of your CV from 80K (kilobytes) to 1Mb (megabyte) in the click of a mouse, the translator will ensure that such does not occur, as clients dislike intensely large unwieldy CVs.
Your photo creates an identity in the client’s or agency’s mind where you look the part of being a sound, focussed and intelligent translator.
The second advantage of a photo is that it reveals, or rather, confirms the sex of the translator. In many countries, it is either legally forbidden to ask about the sex of a potential employee on grounds of sex discrimination, or is simply politically or culturally incorrect to do so.
Inadvertently many translators do not indicate or offer a hint as to their sex in their CVs by omitting to put a prefix, e.g. Mr, Ms or Mrs before their name. The client or agency therefore has to dance around the issue when the translator is employed, as a matter of sheer courtesy if nothing else, until the matter becomes clear. This is also the case where a title is given e.g. Dr (or Prof) Goedele Laurent SMIT.
Where physical employment takes place, one of course immediately recognises the sex of the person. But as the bulk of freelance translation is nowadays by eMail and over the Internet, this becomes impossible, and frequently as with a small percentage of thousands of translators, embarrassing.
It is to be noted, as an InfoMarex database statistic, that three out of four North American translators do not include a photo in their CV, while three out of four Europeans and Asians do. There is no immediate tangible reason to hand, whether this is because of any particular policy or not or whether there is a colour, race or sex element involved. While a photo is not essential to a CV, like a picture, it is worth a thousand words.
A number of items, in matters of identity, should never appear in a CV, principally your passport number, your tax number(s), your military service number, your social security/welfare number, or any similar federal, national, local number or identity code.
Such matters are of absolutely no professional interest to a client or an agency, nor indeed your parents’ names. Nor should a CV ever mention the translator’s religion, political party affiliation, sexual orientation, compliance with compulsory military service, or marital status or lack thereof in any of the aforementioned. The use of Mrs or Mme is no longer an indication of marital status but a cultural convention.
A client may well pick up that the translator is of a particular religion or political persuasion from the translator’s work history, but this is neither requested nor needed by clients unless there is a particular religious or political dimension to the translation project in hand where such knowledge will come in useful.
Your bank account details should NEVER
be given in an open CV but only on your invoice when work has been completed for a client or agency which is going to transfer directly the import of your invoice to your bank account.
Part 2: Experience
Part 1 of this series on “A translator’s CV – a translator’s best friend” has been published in the July 2005 edition of ITIA Bulletin is available in Adobe Acrobat (36kB) at http://www.infomarex.com/articles/articles.htm
Part 1 has produced a considerable number of eMails which the author has saved and will compile with any others which arrive. The author will reply in general lines at the end of the series.
Most of the comments raised so far fall into one of three categories:
- a misunderstanding as to the purpose and aim of a CV;
- cultural, national or stylistic differences;
- simple errors of fact.
Many persons writing a CV for the first time will fall into the simple trap of continuing from the section on their personal details – as covered in Part 1 - and proceed to give details of their education.
This is particularly the case of those coming out of language school, college or university and whose actual outside-of-classroom experience is a bit thin on the ground.
The simple way over this problem is to list at this point your language skills, where some extremes are best avoided.
The first extreme to be avoided is not to list your languages at all in a CV and, believe it or believe it not, one in twenty translators and interpreters overlook to mention their languages.
The second extreme is to attempt to give oneself some form of points system, e.g. Spanish (10 or excellent), English (9 or very good), etc., even if extracted from an academic record.
A third error to be avoid is to list your languages either alphabetically or in a string, e.g. Spanish, English, French, Catalan, etc., where the client might suspect that the first listed language is a mother-tongue, but such is not clear in this instance.
Language pairs: English, French to Spanish
The above or similar layout will clearly show to a client or agency that a main document could be sent in English or French, with perhaps footnotes or annotations in Catalan or Italian and that the translator would be able to handle these competently. A client, however, would be at risk if a full document in e.g. Catalan or Italian were to be sent for translation to Spanish as the professional competence in a total familiarity with the source language(s) would not be there.
Experience proper should be listed in the following ways. Your experience should start with your present or most recent job and work backwards,
June 2003 to present:
Important Co. Ltd., London – In-house translator – English to Spanish Business correspondence, contracts, etc.
January 2001 to May 2003:
Petite Compagnie S.A., Geneva – In-house translator – French to Spanish Two business manuals – 17 month contract.
Ma non troppo...
There is no need to give the full address or contact details of the previous employer, nor to break any confidence that about the nature of the correspondence or even the titles of the manuals. It suffices to show in what languages you were working and for how long. Itemisation of the workload is counter-productive and a future client might well think ‘If so much detail is being revealed about previous clients, will the same amount of detail be revealed about us at some point in the future?’
Few translators realise that they can be walking encyclopaedias and sources of great knowledge about the clients and companies for whom they work. Simple business correspondence between client and supplier on nondeliveries, details of slow client payments, contract documents on a proposed takeover, patents, contracts of employment listing key shareholdings, exit parachutes or golden handshakes are but a few areas to mention. The translator not only knows about all of this. He/she knows it in two languages with the nuances of every comma and colon!
The translator in his/her CV must show knowledge [with restraint], experience [in summary] and discretion [in abundance].
However, having said all that which might make it seem that the life of the translator on the inside track of things is exciting, it is also tediously boring as anyone who has ever translated a two hundred page takeover document will attest, where after the third “aforementioned” and the sixth “subject to paragraph 5, sub-section 4” intellectual curiosity grinds to a halt and professionalism hunches its shoulders at work over the keyboard.
The section of your CV dealing with experience should not show gaps. If between clients, you have gone back to school/college/university, a line should read: See Education.
If it has been a genuine gap year(s), a line should read, e.g.
Jan 2003 – Dec 2003 Round the world trip – ten countries.
Jan 2005 – May 2005 Aid-relief worker – South-east Asia
It does avoid awkward questions which may not be allowed in your culture or country, e.g. “Were you sick? Hospitalised? In jail?” and it shows unbroken continuity and reliability. It also allows the client or company enquire about this, if appropriate, or if the CV is being presented as part of an interview process for an in-house position, it is an opportunity for the translator to show another interesting side to his/her personality which may have little to do with translation, but a lot to do with outlook and attitude.